Legal

Terms & Conditions

The ground rules for using BidMarX public pages, evaluation flows, and related services.

BidMarX Terms and Conditions

Last Updated: 20 June 2026

These Terms and Conditions govern access to and use of BidMarX, including the BidMarX website, application, estimate tools, templates, documents, file storage features, client approval features, electronic signature features, integrations, communications, support features, and related services.

These Terms are between Ivan Prokopiev, operating as BidMarX (“BidMarX,” “we,” “us,” or “our”) and the company, organization, sole proprietor, contractor, individual, or other person accessing or using BidMarX (“Customer,” “you,” or “your”).

By accessing or using BidMarX, you agree to these Terms. If you do not agree to these Terms, do not access or use BidMarX.

If you access or use BidMarX on behalf of a company, organization, contractor, builder, or other entity, you represent and warrant that you have authority to accept these Terms on behalf of that entity. In that case, “Customer,” “you,” and “your” refer to that entity.

1. Definitions

“BidMarX” means the BidMarX software platform, website, application, tools, services, workflows, features, documentation, and related materials.

“Services” means BidMarX and all related products, features, websites, applications, APIs, support services, email services, integrations, documentation, tools, and related services provided by us.

“Customer” means the company, contractor, builder, general contractor, sole proprietor, organization, or individual that owns, controls, pays for, or is assigned a BidMarX workspace.

“Workspace” means the private account, company environment, workspace, or project environment created for or used by a Customer.

“Workspace User” or “User” means any person invited, authorized, or permitted to access a Customer Workspace, including employees, contractors, estimators, project managers, administrators, support personnel, or other representatives.

“Client” means a Customer’s client, homeowner, property owner, developer, representative, or other person receiving, reviewing, approving, rejecting, signing, commenting on, or otherwise responding to an estimate, proposal, approval request, document, PDF, or communication created through BidMarX.

“Customer Data” means all data, estimates, templates, documents, files, pricing, costs, margins, client information, project information, messages, comments, approvals, signatures, images, attachments, feedback, and other content submitted to, stored in, processed by, or generated through BidMarX by or on behalf of a Customer, User, or Client.

“Order Form” means any checkout page, subscription selection, invoice, quote, order form, written agreement, in-app billing screen, or other document or flow that identifies a plan, price, billing cycle, subscription term, limits, add-ons, payment terms, or other commercial terms.

“Third-Party Services” means services, platforms, applications, APIs, processors, hosting providers, payment providers, accounting systems, email providers, storage providers, analytics tools, authentication providers, or other products or services not owned or controlled by BidMarX.

2. Business Use Only

BidMarX is intended for business and professional use by construction-related companies and users, including builders, general contractors, estimators, project managers, subcontractors, and related professionals.

BidMarX is not intended for personal consumer use.

You must be at least the age of majority in your jurisdiction to use BidMarX.

You are responsible for ensuring that your use of BidMarX complies with all laws, regulations, contractual obligations, professional obligations, and business requirements that apply to you.

3. Invite-Only Access

BidMarX may be provided on an invite-only basis.

You may access BidMarX only if you are invited by BidMarX, by your company, or by an authorized Workspace administrator.

Invitations are personal to the invitee and may not be transferred. We may revoke invitations at any time.

You must not:

create unauthorized accounts;
access another company’s Workspace without permission;
share login credentials;
impersonate another person or company;
bypass invite, access, billing, subscription, or permission controls;
attempt to access data that does not belong to you;
use another person’s account without authorization;
invite users who are not authorized to access the Customer’s business information.

Workspace administrators are responsible for inviting users, managing user roles, reviewing access, and removing users who no longer require access.

The Customer is responsible for all activity by Users invited to or authorized within its Workspace.

4. Account Responsibility

You are responsible for all activity under your account and Workspace.

You must keep your login credentials secure and notify us promptly if you suspect unauthorized access, account compromise, data loss, security incident, or misuse.

You are responsible for:

securing your devices;
securing your email accounts;
using strong passwords;
limiting access to authorized users;
removing inactive users;
managing Workspace permissions;
reviewing user activity where available;
protecting third-party integration accounts connected to BidMarX.

We may require multi-factor authentication or additional verification for some accounts.

We are not responsible for losses caused by your failure to secure your account, your users, your devices, your email accounts, your third-party integrations, your network, or your internal business processes.

5. BidMarX Is Software, Not Professional Advice

BidMarX is a software tool. It does not provide professional advice.

BidMarX does not provide:

legal advice;
accounting advice;
tax advice;
engineering advice;
architectural advice;
quantity surveying advice;
building code advice;
permit advice;
safety advice;
insurance advice;
financial advice;
construction management certification;
contract review;
professional estimating certification.

You are responsible for reviewing and verifying all information before relying on it.

BidMarX does not verify supplier, subcontractor, labour, material, permit, code, tax, project, or pricing information entered by users.

BidMarX does not guarantee that any estimate, proposal, PDF, document, calculation, approval, signature, template, tax value, GST/HST/PST/QST value, margin, subcontractor cost, client price, permit item, timeline, or project information is accurate, complete, profitable, enforceable, compliant, or suitable for your project.

6. Estimates, Pricing, Margins, GST, and Scope

You are fully responsible for all estimate content created, stored, edited, generated, approved, exported, or sent through BidMarX.

This includes:

project scope;
line items;
quantities;
materials;
labour;
subcontractor costs;
markup;
margin;
discounts;
GST, HST, PST, QST, or other taxes;
assumptions;
exclusions;
allowances;
alternates;
upgrades;
add-ons;
internal costs;
client-facing pricing;
payment terms;
PDF content;
approval language;
revision history;
contract references;
notes and attachments.

BidMarX may calculate totals, margins, taxes, subtotals, percentages, and other values based on information entered by users. These calculations are provided only as convenience tools.

You must independently verify all calculations before sending, approving, signing, invoicing, charging, relying on, or using them.

BidMarX is not responsible for:

underbidding;
overbidding;
missed scope;
wrong quantities;
missing exclusions;
wrong assumptions;
incorrect tax treatment;
incorrect GST, HST, PST, QST, or other tax calculation;
incorrect subcontractor pricing;
lost profit;
rejected estimates;
client disputes;
subcontractor disputes;
project losses;
change order disputes;
payment disputes;
delays;
cost overruns;
errors in user-entered data.

7. Client Approvals and Electronic Signatures

BidMarX may allow Customers and Clients to review, approve, reject, comment on, sign, or otherwise respond to estimates, proposals, PDFs, or documents.

BidMarX is not a party to any estimate, proposal, construction contract, project, payment obligation, dispute, or relationship between Customer and Client.

You are responsible for deciding whether any approval, signature, checkbox, typed name, drawn signature, uploaded signature, email confirmation, PDF, audit record, or electronic record is sufficient for your legal, business, contract, insurance, or project requirements.

Customers are responsible for ensuring that Clients agree to receive, review, approve, reject, and sign documents electronically where required.

Customers are responsible for ensuring that all parties have the necessary authority and intention to approve or sign the relevant document.

BidMarX does not guarantee that any approval, signature, document, acceptance flow, checkbox, audit record, or electronic record will be legally enforceable in every situation.

Audit records may include timestamps, email addresses, IP addresses, user identifiers, document identifiers, event history, and related metadata, but we do not guarantee that such records will satisfy every evidentiary, contractual, insurance, or legal requirement.

You should use appropriate construction contracts and obtain legal advice where required.

8. Client Access Links

BidMarX may allow Customers to send Clients links to view, approve, reject, comment on, or sign estimates, proposals, PDFs, or documents.

The Customer is responsible for:

sending links only to authorized recipients;
confirming the recipient’s identity where required;
ensuring the Client has authority to approve or sign;
ensuring the Client understands the estimate, scope, exclusions, assumptions, pricing, and tax treatment;
ensuring the Client receives any required contract documents, notices, or disclosures outside BidMarX.

A Client’s use of a BidMarX approval or signature link does not make BidMarX a contractor, builder, supplier, payment collector, project manager, consultant, agent, representative, or party to the Customer’s project.

9. Estimate Revisions

After a Client approves or signs an estimate, you are responsible for controlling changes, revisions, change requests, add-ons, and updated pricing.

BidMarX may provide revision tools, version history, duplication, PDF generation, or approval tracking. These tools do not replace your responsibility to maintain proper contracts, change orders, client approvals, and business records.

A revision, duplicate, version, or updated estimate generated in BidMarX does not automatically amend any contract unless it is properly reviewed and accepted by the relevant parties.

You are responsible for ensuring that any changed estimate, revised price, added scope, removed scope, or updated document is properly communicated, approved, signed, and retained.

10. Templates

BidMarX may allow Customers to create or use estimate templates, line item templates, assumptions, exclusions, pricing structures, and reusable content.

Templates are provided for convenience only.

BidMarX-provided templates are examples only and are not legal, construction, accounting, tax, safety, code, permit, or professional advice.

Customer-created templates remain Customer Data. BidMarX-provided templates and materials remain BidMarX materials.

You are responsible for reviewing and updating templates before using them for a real project.

A template may be outdated, incomplete, inaccurate, unsuitable, or unsafe for a specific estimate, client, project, jurisdiction, or contract.

11. Documents, Files, and Attachments

BidMarX may allow you to upload, store, generate, request, attach, send, or export files and documents.

You are responsible for:

ensuring documents are accurate;
ensuring you have permission to upload and share documents;
removing sensitive information when appropriate;
verifying documents before sending;
maintaining your own backup copies;
complying with document retention requirements that apply to your business;
ensuring uploaded documents do not violate law or third-party rights.

BidMarX is not intended to be the Customer’s only recordkeeping system. Customer should maintain independent copies of records required for legal, tax, accounting, insurance, construction, project, or compliance purposes.

Do not upload payment card numbers, social insurance numbers, health information, government identity documents, or other highly sensitive personal information unless we expressly permit it in writing.

We may impose file size limits, storage limits, file type restrictions, security scans, or other technical restrictions to protect the Services.

12. Third-Party Services and Integrations

BidMarX may integrate with Third-Party Services, including payment processors, accounting software, email providers, cloud storage providers, analytics tools, authentication providers, infrastructure providers, and other software.

Third-Party Services may have their own terms, privacy policies, fees, limitations, outages, and requirements.

By connecting a Third-Party Service, Customer authorizes BidMarX to access, process, transmit, store, and display information from that service as necessary to provide the integration.

We are not responsible for Third-Party Services, including:

outages;
errors;
API changes;
sync failures;
incorrect imported data;
incorrect exported data;
data loss;
account restrictions;
billing errors;
pricing changes;
service termination;
security incidents caused by third parties;
changes to third-party terms or features.

If you connect BidMarX to QuickBooks, Stripe, email, accounting software, cloud storage, or another Third-Party Service, you are responsible for reviewing all synced, imported, exported, displayed, generated, or transmitted data.

We may suspend, modify, or remove integrations at any time if required for security, legal, operational, technical, or third-party service reasons.

13. Subscriptions, Billing, and Payment

Some BidMarX features may require a paid subscription, paid plan, usage fee, add-on, or other charge.

Fees, billing cycles, usage limits, plan limits, add-ons, renewal terms, and payment terms may be shown in the app, Order Form, checkout page, invoice, quote, or separate agreement.

Unless otherwise stated:

fees are billed in advance;
subscriptions renew automatically until cancelled;
add-ons may increase subscription cost;
usage above plan limits may require upgrade or additional payment;
failed payment may result in restricted access, suspension, or termination;
fees are non-refundable except where required by law or expressly agreed in writing;
you are responsible for applicable taxes;
you are responsible for keeping payment information current.

Unless stated otherwise in an Order Form, cancellation takes effect at the end of the current billing period and does not entitle Customer to a refund for unused time.

Add-ons may be billed immediately, prorated, or included in the next invoice depending on the billing flow shown at the time of purchase.

If payment fails, we may provide a grace period, retry payment, restrict access, suspend access, or terminate access. Suspension for non-payment does not cancel amounts already owed.

We may change prices, plan limits, features, or billing terms by providing notice before the change applies. Material changes to paid subscription terms will not apply retroactively to the current paid billing period unless required by law or agreed by Customer.

Payments may be processed by third-party payment processors such as Stripe. BidMarX does not store full payment card numbers. Payment processing is subject to the payment processor’s own terms, privacy policy, fees, security practices, and availability.

14. Taxes

Taxes on Customer’s estimates, projects, invoices, clients, construction work, and business transactions are Customer’s responsibility.

Taxes on BidMarX subscription fees may be calculated, collected, and remitted by BidMarX or its payment processor where required.

BidMarX may display or calculate tax-related values, including GST, HST, PST, QST, or other taxes, based on data entered by users. These tools are for convenience only.

BidMarX does not provide tax advice and does not guarantee that tax calculations are correct or compliant.

You are responsible for determining, collecting, charging, reporting, and remitting taxes that apply to your business, estimates, invoices, subscriptions, projects, clients, and transactions.

You should consult a qualified tax professional where required.

15. Free Trials, Alpha, Beta, Test, and Early Access

BidMarX may provide free trials, alpha access, beta access, development access, staging access, test access, or early-access features.

Early-access features may be incomplete, unstable, unavailable, changed, removed, or contain errors.

We may modify, limit, suspend, or discontinue early-access features at any time.

Alpha, beta, test, development, or staging environments should not be used as the sole system of record for production business records unless we expressly authorize it.

We may collect feedback, bug reports, usage information, and support messages to improve BidMarX.

Trial, alpha, beta, development, staging, or test access may be subject to additional limits, restrictions, or termination at any time.

16. Customer Data Ownership and Licence

You retain ownership of your Customer Data.

We do not claim ownership of your estimates, templates, client lists, pricing, documents, files, project data, or business records.

You grant BidMarX a limited, worldwide, non-exclusive right to host, store, process, copy, transmit, display, use, back up, and make Customer Data available only as needed to:

provide the Services;
operate the platform;
support users;
troubleshoot issues;
improve security;
maintain backups;
perform billing and account administration;
comply with law;
enforce these Terms;
improve BidMarX using aggregated, anonymized, or de-identified information, unless otherwise permitted by Customer or our Privacy Policy.

You represent and warrant that you have all rights, permissions, consents, and legal authority necessary to submit Customer Data to BidMarX and allow us to process it as described in these Terms and our Privacy Policy.

17. Confidentiality

Each party may access confidential information belonging to the other party.

Confidential information may include:

pricing;
estimates;
client information;
templates;
documents;
project information;
business processes;
technical information;
non-public product features;
account data;
financial information;
security information;
integration information.

Each party agrees to use reasonable care to protect confidential information and not disclose it except as needed to use or provide the Services, comply with law, enforce rights, respond to legal process, or with written permission.

Confidential information may be shared with employees, contractors, service providers, professional advisers, and representatives who need access for the permitted purpose and are subject to confidentiality obligations or professional duties.

Confidentiality obligations do not apply to information that is publicly available, already known without restriction, independently developed, or lawfully received from another source.

Confidentiality obligations continue after termination for as long as the information remains confidential.

18. Privacy and Personal Information

Use of BidMarX is also governed by our Privacy Policy.

You are responsible for ensuring that you have the necessary rights, permissions, consents, and legal basis to submit personal information to BidMarX, including information about users, employees, subcontractors, clients, homeowners, contacts, vendors, and project participants.

If there is a conflict between these Terms and the Privacy Policy regarding personal information, the Privacy Policy controls for privacy matters.

You must not submit personal information to BidMarX unless you have authority to do so.

19. Security and Security Incidents

We use reasonable technical and organizational safeguards designed to protect the Services and Customer Data.

However, no system is perfectly secure.

You are responsible for:

securing your account;
using strong passwords;
limiting user access;
removing inactive users;
protecting devices and browsers;
securing your email account;
reviewing Workspace permissions;
monitoring account activity;
reporting suspected unauthorized access;
securing connected Third-Party Services.

We are not responsible for security incidents caused by your users, devices, passwords, email accounts, networks, Third-Party Services, or failure to manage access.

If we become aware of a security incident involving Customer Data, we will notify affected Customers without undue delay after confirming the incident, taking into account the nature of the incident, legal requirements, law enforcement needs, and measures needed to investigate, contain, or mitigate the incident.

20. Acceptable Use

You must not use BidMarX to:

violate law;
infringe intellectual property rights;
upload malware or harmful code;
attack, overload, scan, scrape, probe, test, or disrupt the platform without written permission;
reverse engineer the platform;
bypass access controls;
access unauthorized data;
send spam or unauthorized marketing messages;
upload unlawful, fraudulent, misleading, defamatory, or harmful content;
store highly sensitive information unless expressly permitted;
misrepresent estimates, approvals, documents, or signatures;
use BidMarX for safety-critical decisions without proper professional review;
copy, scrape, reproduce, or use non-public parts of BidMarX, including its software, source code, user interface, documentation, templates, or proprietary materials, to build or improve a competing product;
resell, rent, lease, sublicense, or commercially exploit the Services without permission;
interfere with the security, stability, or performance of the Services.

We may suspend, restrict, or terminate access if we believe the Services are being misused.

21. Intellectual Property

BidMarX, including its software, code, design, interface, branding, workflows, features, documentation, BidMarX-provided templates, and related materials, is owned by us or our licensors.

These Terms do not transfer ownership of BidMarX intellectual property to you.

You may not copy, modify, reverse engineer, resell, sublicense, reproduce, create derivative works from, or use BidMarX materials to build a competing product except as permitted by law or written agreement.

BidMarX-provided templates are BidMarX materials. Customer-created templates remain Customer Data.

Subject to these Terms, you may use estimates, PDFs, exports, and documents generated through BidMarX for your own business purposes.

22. Feedback, Reviews, and Testimonials

If you provide feedback, suggestions, ideas, feature requests, bug reports, or recommendations, we may use them without restriction, obligation, or compensation.

You are not required to provide feedback.

Feedback does not transfer ownership of your Customer Data to us.

If you provide a review, rating, testimonial, comment, or other feedback intended for publication or marketing use, you grant us permission to display, reproduce, edit for length or clarity, and publish that feedback in connection with BidMarX, provided we do not materially change its meaning.

We will not publish your confidential pricing, client lists, private project details, or sensitive business information as a testimonial without permission.

23. Communications and Email

By creating an account or using BidMarX, you agree to receive transactional, administrative, security, billing, support, and service-related emails.

These communications may include account notices, invite emails, password reset emails, billing notices, security notices, product notices, service updates, and support messages.

Marketing emails, if any, will be handled in accordance with applicable law and may include unsubscribe options where required.

You are responsible for keeping your contact information current.

24. Service Availability and Changes

We aim to provide reliable Services, but we do not guarantee uninterrupted, error-free, secure, or continuous availability.

The Services may be unavailable due to:

maintenance;
updates;
infrastructure issues;
third-party outages;
internet problems;
security incidents;
data centre issues;
force majeure events;
bugs;
scaling limits;
operational issues.

We may modify, improve, suspend, remove, or discontinue parts of the Services at any time.

Where practical, we may provide notice of material changes.

We may impose usage limits, rate limits, storage limits, or technical restrictions to protect platform security, stability, and performance.

Unless expressly agreed in writing, we do not provide any service level agreement, uptime commitment, response time commitment, or support availability guarantee.

25. Suspension, Termination, Data Export, and Data Retention

We may suspend, restrict, or terminate access if:

fees are unpaid;
you breach these Terms;
your use creates legal, security, operational, or financial risk;
you misuse the Services;
required by law;
your account is inactive;
your Workspace was created for test, alpha, beta, trial, staging, or early-access purposes and the access period ends;
we discontinue the Services.

You may stop using BidMarX at any time.

After termination, access to the Workspace may be disabled.

Suspension or termination does not relieve Customer of payment obligations incurred before suspension or termination.

Customer is responsible for exporting or saving required business records before termination where export functionality is available.

After termination or expiry, we may retain Customer Data for up to 60 days to allow export, account recovery, billing, dispute resolution, security review, or legal compliance. After that period, we may delete or anonymize Customer Data, subject to backup retention, legal obligations, dispute resolution, billing records, security requirements, and technical limitations.

Backups may persist for a limited period after deletion from active systems.

We are not responsible for data loss after termination if Customer failed to export or save records it needed.

26. Disclaimers

BidMarX is provided on an “as is” and “as available” basis.

To the maximum extent permitted by law, we disclaim all warranties and conditions, whether express, implied, statutory, or otherwise, including warranties or conditions of:

accuracy;
completeness;
availability;
merchantability;
fitness for a particular purpose;
non-infringement;
uninterrupted operation;
error-free operation;
profitability;
tax compliance;
legal enforceability;
accounting accuracy;
construction code compliance;
permit compliance;
safety compliance;
data preservation;
integration availability;
third-party service availability.

You use BidMarX at your own risk.

27. Limitation of Liability

To the maximum extent permitted by law, BidMarX and its owners, directors, officers, employees, contractors, affiliates, suppliers, and service providers will not be liable for:

lost profits;
lost revenue;
lost business;
lost contracts;
lost opportunities;
lost goodwill;
lost data;
lost estimates;
lost documents;
project delays;
cost overruns;
incorrect pricing;
incorrect tax calculations;
client disputes;
subcontractor disputes;
payment disputes;
permit issues;
business interruption;
indirect, incidental, special, consequential, exemplary, or punitive damages.

To the maximum extent permitted by law, our total liability for any claim relating to the Services will not exceed the amount paid by you to BidMarX in the three months before the event giving rise to the claim.

If no fees were paid, our total liability will not exceed CAD $100.

Some jurisdictions do not allow certain limitations of liability. In those cases, our liability is limited to the maximum extent permitted by law.

28. Indemnity

You agree to indemnify, defend, and hold harmless BidMarX, its owners, directors, officers, employees, contractors, affiliates, suppliers, and service providers from claims, damages, losses, liabilities, costs, and expenses, including reasonable legal fees, arising from or related to:

your use of the Services;
your Customer Data;
your estimates, documents, PDFs, approvals, signatures, or communications;
your projects;
your clients;
your subcontractors;
your vendors;
your users;
your breach of these Terms;
your violation of law;
your infringement of third-party rights;
disputes between you and your Clients;
disputes between you and your employees, subcontractors, contractors, suppliers, or vendors;
taxes, charges, fees, or amounts related to your estimates, invoices, projects, or business transactions.

29. Force Majeure

We are not responsible for delay or failure to perform caused by events beyond our reasonable control, including natural disasters, power failures, internet outages, labour disputes, war, terrorism, government action, pandemics, infrastructure failures, cyberattacks, third-party outages, or other events beyond our reasonable control.

30. Governing Law and Jurisdiction

These Terms are governed by the laws of the Province of Alberta and the applicable federal laws of Canada.

The courts located in Calgary, Alberta, Canada will have exclusive jurisdiction over disputes relating to these Terms or the Services, unless applicable law requires otherwise.

31. Changes to These Terms

We may update these Terms from time to time.

If changes are material, we may provide notice through the app, website, email, or another reasonable method.

Continued use of BidMarX after updated Terms become effective means you accept the updated Terms.

If you do not agree to updated Terms, you must stop using BidMarX.

Material changes to paid subscription terms will not apply retroactively to the current paid billing period unless required by law or agreed by Customer.

32. General

These Terms, together with the Privacy Policy and any applicable Order Form, checkout page, invoice, quote, or written agreement, form the entire agreement between you and BidMarX regarding the Services.

If any part of these Terms is found unenforceable, the remaining parts remain in effect.

Our failure to enforce a provision does not waive our right to enforce it later.

You may not assign these Terms without our written permission.

We may assign these Terms in connection with a merger, acquisition, reorganization, sale of assets, financing, or by operation of law.

These Terms do not create rights for any third party except where expressly stated.

Notices may be sent by email, in-app notice, posting in the Services, or another reasonable method.

Section headings are for convenience only and do not affect interpretation.

Any provisions that by their nature should survive termination will survive, including provisions relating to ownership, confidentiality, payment obligations, disclaimers, limitation of liability, indemnity, governing law, and dispute resolution.

33. Contact

For questions about these Terms, contact:

Ivan Prokopiev, operating as BidMarX Calgary, Alberta, Canada Email: support@bidmarx.com